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Old 01-17-2016, 08:18 AM   #1
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RV Records and Data

Curious if others here use a computerized system to keep records of mods, repairs, service, etc. for their RV. I've been accused of being too anal for keeping all this data.

I use an iPad/iPhone app (self written) where I have records of any part, etc., I've added, including date, vendor, order number, cost, and several other bits of info. I also keep a record of the receipt or invoice and any notes about the item or service. There is also a section for recording trip data and trailer mileage. Using this app I can instantly retrieve data in case I need to do another repair or mod, find a part number, etc.

Anyone else doing this and what type of system are you using?

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Old 01-17-2016, 08:26 AM   #2
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I like the idea of keeping documents/receipts in an electronic format on my phone.

Easy to email them to a vendor on the spot when they have trouble with their "Selective Memory".

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Old 01-17-2016, 08:32 AM   #3
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You are not the only one keeping records... On the road I use a Samsung Galaxy 10.1 Tablet for our records. An Excel spreadsheet does what your app does regarding the MPG, fluid top offs, services and mods. I also keep a .pdf copy of all of the user manuals for our coach on 16GB micro SDHC in one of the tablets memory slots. A back up copy of all this resides on my MacBook Air...
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Old 01-17-2016, 10:32 AM   #4
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I have three EXLCE Spread sheet that I keep track of camping expense and trailer modifications on. The third sheet has the cost to purchase with the maintenance cost for each trailer that we have owned. The camping cost date back to 2007 when we got back into traveling with a 5er. I can go back and see what was expense for each trip in food, fees, fuel cost and entertainment cost for each trip and the total for the year. This way we know what to budget for the next year travels.
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Old 01-17-2016, 11:22 AM   #5
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Record keeping

You make me feel so lazy and unorganized. Do need to start keeping better records. Now use a shoe box full of receipts.
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Old 01-17-2016, 11:32 AM   #6
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Sorry, your to anal.

Didn't get into rving to become a part time historian and book keeper. If that is what floats your boat, more power to you.
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Old 01-17-2016, 11:38 AM   #7
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The only thing I can add is that I make sure my Excel spreadsheets and data bases are backed up to the free Google Cloud so I can grab them from any device and so I don't worry about loss or failure of the tablet/PC.
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Old 01-17-2016, 11:39 AM   #8
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Not only do we keep maintenance records, but we also keep a diary of each campground we visit. Site #, weather, pros and cons, where we ate, visited, who we met, etc. This is in handwritten form at first, but scanned and digitized when we get home. Learned to do this the hard way. Had a log of 17 years of camping adventures with our pop-up, that I accidentally threw away in the recycle. It's amazing how much we refer back to our camping diary. We are getting ready to leave tomorrow for our 99th campground in 8.5 years with our travel trailer. Number of campgrounds visited is another statistic we have kept since purchasing our TT.
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Old 01-17-2016, 11:52 AM   #9
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I love that shoe box myself, I keep maintenance and a copy of all parts bought and if any repairs which I have had only 2, anything more then that is useless junk and I don't have time for such nonsense
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Old 01-17-2016, 11:58 AM   #10
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I keep records of uh, mm, hm, nothing except what may be warranty. The rest is unimportant. I don't care about mileage, you get 9 yo 11 mpg towing. I will remember what I have fixed and how to redo it. I don't take my unit to be fixed. I may be very extremely lucky but I seldom have anything go wrong that cannot be fixed at home or onsite. We had three starcraft pop ups that were bulletproof. A Mallard, a Prowler, a Sunline and a Flagstaff that needed little in the line of repairs. Our 1999 Wildwood was so bad we only kept it 9 months and our 2006 HR Savoy was so bad the dealer had it 7 months out of the three years we had it. Besides a window handle, two door latches and a water heater resistor, it has been great also. As far as campgrounds go, we only remember the bad ones.

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