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Old 01-03-2014, 12:24 AM   #1
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Tips on Organizing a Local FROG Event

Several people have contacted me about what's involved in setting up a FROG event in their area, and it's been a part of several threads as well. Here are a few tips that I think will be helpful. We at the FROG office are working to get more of these events set up around the U.S. and Canada, and are willing to help support them. We can pay for the host's camping fee, help you work with the campground as much or as little as you want, and provide or subsidize a meal.

It's best to keep things pretty simple. The only "rule" is that if you want FROG to help support the event, please either call me or send me an e-mail so that we can make sure that we don't have two groups scheduling events just down the road from each other and competing with each other for attendees.


That said, the first step is to select a date and location. The locally-organized events have ranged from about 15 to about 75 RVs, so it's best to get a location that will be willing to set aside a block of 25 to 50 RVs, with the option of turning some back in a few weeks ahead of the event if necessary, or getting more if attendance permits. Most locations will give a 10-20% discount for a group of the size that we're talking about. It's also important that the campground have a building, pavilion, or other facility that we can use for one or more meals and activities.


What has worked best is for members to call the campground and make reservations and payment directly to the campground, so that the host is not stuck with having to handle money. We'll also ask that after making reservations, they contact you to let you know they're coming. We'll be glad to post the contact information on the FROG website and facebook page.

Potluck meals seem to work well, but we can also work with you on a catered meal. If you know of reasonable caterers in the area we can probably work with them. Often the campground can recommend a caterer, or can provide meals themselves. If you want to do something about a catered meal, please call me. In some cases we've just paid for the meal, in others we've gotten a really good deal on multiple meals and have subsidized a portion of the cost. It's an individual thing, but we're happy to work with you.

A couple of our recent events have had a local dealer bring some new RVs to the campground for display, have held seminars, provided a continental breakfast, donated attendance prizes, or helped in other ways. I recently spoke with one of our dealers who brought several units to one of our local events and sold two of them. Needless to say, he's more than anxious to participate again.

There don't need to be activities scheduled. If you can get visitor guides from the local tourism office or chamber of commerce, people can certainly find things to do on their own or in groups. Don't feel as if you have to set up tours or special events. We want you to have fun, and not to feel as if you have to spend the weekend working.

I hope that this helps to give you some guidance, but we can certainly work with you on unique ideas or circumstances that you might have. The ultimate goal is to provide more and more opportunities for Forest River members to meet, make friends, and enjoy the camping experience.
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Old 01-03-2014, 10:26 AM   #2
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Please make sure to send Info(Site #,Head count-Adults & children,Contact #) after you contact the Campground,this is needed to plan meals. Youroo!!
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Old 01-04-2014, 03:41 PM   #3
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Southern Ohio campout September 19-21

Speaking off local FROG campouts we have just finalized planning for a Southern Ohio campout at Winton Woods Campground in Cincinnati, Ohio September 19-21, 2014 please mark your calendars. Detail in the very near future.

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Old 09-16-2014, 07:32 AM   #4
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Do all FROG events have Forest River techs invited to handle warranty issues? We are going to try and attend our first one at the RV show in Tampa in January. Not sure what to expect. Not sure yet if anything needs repair.
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Old 09-16-2014, 07:38 AM   #5
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Quote:
Originally Posted by laurajean View Post
Do all FROG events have Forest River techs invited to handle warranty issues? We are going to try and attend our first one at the RV show in Tampa in January. Not sure what to expect. Not sure yet if anything needs repair.
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No they don't,only at (The Goshen Frog Rally)! Youroo!!
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Old 09-16-2014, 07:43 AM   #6
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Quote:
Originally Posted by laurajean View Post
Do all FROG events have Forest River techs invited to handle warranty issues? We are going to try and attend our first one at the RV show in Tampa in January. Not sure what to expect. Not sure yet if anything needs repair.
Thanks John


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Since most of the FR plants are centered in and around Elkhart County, that is the place where warranty issues and repairs are handled. Other rallys around the country may have a local dealer there to display a few units or to present a seminar on a particular topic (winterizing, general preventive maintenance, etc.) but not to do warranty repairs.
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Old 09-16-2014, 07:52 AM   #7
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I read again, it looks like the Tampa event is just an rv show, not a rally, right? It was on the frog site, but just as an event.
Thanks, john


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Old 09-16-2014, 12:26 PM   #8
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Ok thanks.....


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Old 06-23-2018, 08:57 PM   #9
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There have been discussions in recent event threads about "crashing" FROG events, where registration is closed, but members show up anyway.

The site team does understand how many members do want to attend these fun events, but attendance is always going to limited to a certain preset number.... and available only to those who successfully registered for the allotted spaces/numbers.

There are multiple reasons for this including but not limited to... pavilion sizes, catered meals, tour trips and/or transportation for such, camp spaces, and other things.

FROG also helps set this limited number for their active participation/sponsorship of the event, even if they are a co-sponsor. Many events, even after they fill-up, will have a stand-by list in case of cancellations, so some may still make it after the fact if someone else drops out.

These events are fun, educational, and socially spectacular.... but are limited in size which does insure all the above happens.

If you are too late to register for an event, please don't spoil it for others who are going to attend.... either by showing up at the event uninvited (aka crashing)...... or causing strife with similar/same in the event threads on FRF.

Please be happy for your fellow campers/friends here (especially the ones who work so hard to put these events on), and hopefully you will be able to make it to another event, since they are happening all over the place.

The site team will also do our best to monitor the event threads and handle any site guideline violations of those who may try to "crash" the harmony we have here. Feel free to contact any site team member via the private message function, with any questions or concerns.



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Old 05-31-2019, 01:33 PM   #10
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The site team would also like to ask for help when posting these events. It helps a lot if the date of the event is included in the thread title, so those perusing the topic titles can quickly see if an event is upcoming or has passed in order to attend such.

We just recently edited all the upcoming event titles that are currently stickies, to show the dates of the events for any that didn't already have such.
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