Several people have contacted me about what's involved in setting up a FROG event in their area, and it's been a part of several threads as well. Here are a few tips that I think will be helpful. We at the FROG office are working to get more of these events set up around the U.S. and Canada, and are willing to help support them. We can pay for the host's camping fee, help you work with the campground as much or as little as you want, and provide or subsidize a meal.
It's best to keep things pretty simple. The only "rule" is that if you want FROG to help support the event, please either call me or send me an e-mail so that we can make sure that we don't have two groups scheduling events just down the road from each other and competing with each other for attendees.
That said, the first step is to select a date and location. The locally-organized events have ranged from about 15 to about 75 RVs, so it's best to get a location that will be willing to set aside a block of 25 to 50 RVs, with the option of turning some back in a few weeks ahead of the event if necessary, or getting more if attendance permits. Most locations will give a 10-20% discount for a group of the size that we're talking about. It's also important that the campground have a building, pavilion, or other facility that we can use for one or more meals and activities.
What has worked best is for members to call the campground and make reservations and payment directly to the campground, so that the host is not stuck with having to handle money. We'll also ask that after making reservations, they contact you to let you know they're coming. We'll be glad to post the contact information on the FROG website and facebook page.
Potluck meals seem to work well, but we can also work with you on a catered meal. If you know of reasonable caterers in the area we can probably work with them. Often the campground can recommend a caterer, or can provide meals themselves. If you want to do something about a catered meal, please call me. In some cases we've just paid for the meal, in others we've gotten a really good deal on multiple meals and have subsidized a portion of the cost. It's an individual thing, but we're happy to work with you.
A couple of our recent events have had a local dealer bring some new RVs to the campground for display, have held seminars, provided a continental breakfast, donated attendance prizes, or helped in other ways. I recently spoke with one of our dealers who brought several units to one of our local events and sold two of them. Needless to say, he's more than anxious to participate again.
There don't need to be activities scheduled. If you can get visitor guides from the local tourism office or chamber of commerce, people can certainly find things to do on their own or in groups. Don't feel as if you have to set up tours or special events. We want you to have fun, and not to feel as if you have to spend the weekend working.
I hope that this helps to give you some guidance, but we can certainly work with you on unique ideas or circumstances that you might have. The ultimate goal is to provide more and more opportunities for Forest River members to meet, make friends, and enjoy the camping experience.
It's best to keep things pretty simple. The only "rule" is that if you want FROG to help support the event, please either call me or send me an e-mail so that we can make sure that we don't have two groups scheduling events just down the road from each other and competing with each other for attendees.
That said, the first step is to select a date and location. The locally-organized events have ranged from about 15 to about 75 RVs, so it's best to get a location that will be willing to set aside a block of 25 to 50 RVs, with the option of turning some back in a few weeks ahead of the event if necessary, or getting more if attendance permits. Most locations will give a 10-20% discount for a group of the size that we're talking about. It's also important that the campground have a building, pavilion, or other facility that we can use for one or more meals and activities.
What has worked best is for members to call the campground and make reservations and payment directly to the campground, so that the host is not stuck with having to handle money. We'll also ask that after making reservations, they contact you to let you know they're coming. We'll be glad to post the contact information on the FROG website and facebook page.
Potluck meals seem to work well, but we can also work with you on a catered meal. If you know of reasonable caterers in the area we can probably work with them. Often the campground can recommend a caterer, or can provide meals themselves. If you want to do something about a catered meal, please call me. In some cases we've just paid for the meal, in others we've gotten a really good deal on multiple meals and have subsidized a portion of the cost. It's an individual thing, but we're happy to work with you.
A couple of our recent events have had a local dealer bring some new RVs to the campground for display, have held seminars, provided a continental breakfast, donated attendance prizes, or helped in other ways. I recently spoke with one of our dealers who brought several units to one of our local events and sold two of them. Needless to say, he's more than anxious to participate again.
There don't need to be activities scheduled. If you can get visitor guides from the local tourism office or chamber of commerce, people can certainly find things to do on their own or in groups. Don't feel as if you have to set up tours or special events. We want you to have fun, and not to feel as if you have to spend the weekend working.
I hope that this helps to give you some guidance, but we can certainly work with you on unique ideas or circumstances that you might have. The ultimate goal is to provide more and more opportunities for Forest River members to meet, make friends, and enjoy the camping experience.
this is needed to plan meals.
Youroo!!
Youroo!!
